Graduate recruitment assistant

A vacancy has arisen within Macfarlanes’ graduate recruitment team in the human resources department for a graduate recruitment assistant.

The team and role

The team comprises one graduate recruitment manager, two graduate recruitment advisers and one graduate recruitment assistant (the successful hire will replace the assistant who is moving into a different area).  The team are responsible for attracting, recruiting and retaining 31 trainee solicitors a year.  Each year the team hosts and attends approximately 100 events around the country.  The work, whilst cyclical in nature, is very varied and will change from month to month.  The team is incredibly busy with peak seasons in the summer months and October to January. In addition the team is also responsible for the development and pastoral care of all the trainees.

The assistant will be responsible for providing administrative support to the manager and two advisers.  This support is critical to the smooth running of the function.  No two days will be the same and responsibilities will range from processing candidate applications to organising materials for law fairs and campus events. 

The duties

Application forms

  • Processing all application forms, requesting further information, ensuring the candidate history is accurate and printing application forms;
  • Booking candidates onto assessment days;
  • Requesting and chasing references;
  • Providing weekly reports on application numbers;
  • Filing application forms and other graduate recruitment related materials; and
  • Archiving application forms.

Administrative support for assessment days

  • Organising trainees for office tours and lunches;
  • Organising work shadowing for candidates;
  • Overseeing room bookings/catering requirements;
  • Arranging reimbursement of candidates’ travel expenses; and
  • Processing invoices and providing input into budget.

Vacation schemes

Each year the team run three vacation schemes for 55 candidates; one in Easter and two in the summer.

Responsibilities include:

  • Supporting the advisers in the organisation of the vacation scheme programme;
  • Organising seats for vacation scheme students; and
  • Requesting references for vacation scheme students.


  • Assisting the advisers in the organisation of the induction programme (twice annually; March and September).


  • Arranging three and six monthly review meetings for all trainees (approx. 200 a year); and
  • Taking responsibility for collecting and monitoring trainee diaries, mid-seat reports and end of seat reports.

Graduate recruitment inbox

  • Overseeing and managing general queries from candidates via the graduate recruitment inbox. 

Law fairs and events

The team attend approximately 100 events around the country each year.

Responsibilities will include:

  • Preparing all recruitment materials to be sent to each event; stands, brochures and pens; and
  • Assisting the advisers with any other aspects of the events as required.

Other duties

  • Answering telephone enquiries from prospective trainees;
  • Responsibility for trainees’ personnel files;
  • General administrative support to the team;
  • Overseeing room bookings/catering requirements for all graduate recruitment events; and
  • Responsible for the supply of promotional materials and stationery.

The candidate

The ideal candidate will be educated to degree level (in any subject) and have had at least six months experience in an office environment.  They will be a highly efficient organiser with excellent time management skills and an eye for detail.  The successful individual will liaise with staff across the firm at all levels on a daily basis and must therefore be a confident communicator, adaptable, professional, and have a team-orientated attitude.  Good IT skills are essential. Due to the demanding nature of the role the candidate must work well under pressure.

Hours of work

Core hours are 9.30am to 5.30pm, Monday to Friday, but flexibility is required, including morning and evening attendance at internal and external events.

Our commitment to inclusion

At Macfarlanes we understand the importance of an inclusive culture, the continued development of which has been identified as one of our key priorities. Our focus is to foster an inclusive culture throughout the firm, from entry level to partnership.  It is about recruiting, retaining and promoting all groups in the firm fairly, and we are continually reviewing our processes to ensure that everyone has the same chance to develop and advance.  An inclusive, forward-thinking culture also enables us to provide innovative solutions to our clients.

We welcome applications from people of all backgrounds, bringing different perspectives and experiences, making Macfarlanes an exciting and stimulating place to work. We seek to recruit the best candidates, regardless of gender, race or ethnicity, background, religion, physical abilities, sexual orientation or any other characteristic.

Apply here